There are three options to manage the duplicate items.Click the Filter button to apply the filters also. Select among the different folders check the option of Include Subfolder.Choose the second option Outlook Data File (PST).Choose the second option Export to a file.In the Open & Export Category, go to Import/Export option.When you export the Outlook data, then you create a separate PST file for the data and save or use the PST file in different manners.
#Add email account to outlook pst file archive#
Choose among the various options to take the archive and browse a folder location for the archive folder.In the Account Information, click Cleanup Tool category and here you need to click Archive option.Taking the archive of PST file will save the selected items in the separate archive folder and it increases the security factor of the user’s Outlook account. Both actions are necessary to keep the Outlook healthy and the user should know these steps also. Apart from adding, closing, and removing the data file, you can apply other actions on the PST file also like taking an archive or exporting to a separate PST file. and the account can be an IMAP/POP account, Exchange Account, Microsoft 365 account, etc. Outlook PST file contains all the Outlook items like email, contacts etc. It will ask you to confirm your selection. In the Account Settings Window, choose the account and click the Remove button.Go to Account settings, Account Settings.It will instantly close the profile.Īn active Outlook account requires the PST file and if you want to remove the PST file, then it means you will need to remove the account itself. Choose the profile, right-click and click Close ‘Outlook Data File’.When you have accessed the emails from the added PST file and you no longer require the presence of such PST file, then you can close it so that the Outlook profile does not look messed up. In the Account Settings Window, click New and follow the steps to add the PST file.Click File, then click Account Settings, and again Account Settings.A new mailbox will present itself with all the associated folders.Īnother method to add the new PST file is through the Account Settings windows.Browse and select the PST file of different account and click OK.Click New Items, then choose More items, and finally go for Outlook Data File.Start the MS Outlook application of modern versions like 2019, 2016, and 2013.MS Outlook allows all such actions within the application and the steps are easy to follow. Similarly, there can be other circumstances when the user will need to close and remove the data files. When an employee is leaving the organization, then the manager will want to access employee’s emails and then the manager will add the employee’s Outlook account’s PST to his/her account. But, the user does not need to create the data file manually as Outlook does it for you automatically as soon as you create a new Outlook profile.īut sometimes, the user many require to add new PST file for backup and archiving purpose. The hierarchy of the mailbox is saved as it is in the data file. The data file in the Outlook application is the repository of all your emails, contacts, sent items, notes, calendar, outbox, sent items etc.
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